Cavok is a UK flight-school booking system, fully updated in 2024 in partnership with Pooleys. It does the fundamentals well. flyWilco takes the same job and rebuilds it around what a busy school feels every day: catching the clash before you do, keeping pilot currency in front of every approval, a logbook that builds itself, and reminders before a medical, rating or ARC lapses, with a genuinely free tier for the non-commercial groups that share your apron.
Credit where it is due. If you are on Cavok today you will recognise a lot here, and flyWilco matches it:
The same core job, with the things a modern school misses most.
flyWilco checks for clashes live as you book, and the database itself refuses an overlapping booking, so an aircraft or instructor can't be booked twice by accident.
Every booking request shows the pilot's last-flown readout, so a rusty student is far less likely to slip through. It is the safety context an approval step alone does not surface.
Hours from completed flights total up automatically for every member, a running head start on the logbook.
Set flat or percentage discounts per membership tier, with per-aircraft overrides, and flyWilco applies the right rate at booking instead of leaving it to you.
Cavok offers a free trial, then paid editions. flyWilco is free forever for small non-commercial groups, with the full scheduling, approvals and weather experience, and paid tiers only when you grow into a school.
Beyond your home-field METAR, every member gets a live, colour-coded VFR weather map across the UK, Europe and the USA for go/no-go at a glance.
Pilots keep their licence details, medical and ratings in one record, get reminders before a medical or rating expires, and staff see a warning on the booking. Cavok's website doesn't list pilot records.
Store the POH, ARC, insurance and checklists against each aircraft, encrypted with a key per club, with reminders before a certificate expires. Cavok's website doesn't list document storage.
Reserve an aircraft for a trip of up to 14 days in one request, approved as one. Every day is checked for clashes before anything is booked.
An honest, feature-by-feature look. The bottom rows are where both deliver. “Not listed” means we couldn’t find it on Cavok’s website when we checked (5 Oct 2026); it doesn’t mean Cavok can’t do it.
Price row: flyWilco Club, up to 3 aircraft and 2 instructors, for non-commercial clubs: £300 a year inc. VAT. GetCavok: £550 12-month licence (5-aircraft edition, sale price, inc. VAT), the smallest edition that covers 3 aircraft, as listed on getcavok.com on 4 October 2026. Their prices may have changed since. Source.
flyWilco compared to Cavok, in brief.
Yes. flyWilco covers the same core job, booking, approvals, member management and weather, with live conflict detection, pilot currency, a self-building logbook and a free tier for small groups. UK flying schools and clubs are exactly who it is built for.
Yes. The School plan includes CSV import for members and bookings, with downloadable templates and guided column mapping. On any plan you can add members by hand, and if you book a demo we'll help you plan the move.
For a 3-aircraft non-commercial club, yes. flyWilco Club, up to 3 aircraft and 2 instructors, for non-commercial clubs, is £300 a year inc. VAT. GetCavok’s smallest edition that covers 3 aircraft is a £550 12-month licence (5-aircraft edition, sale price, inc. VAT), checked 4 October 2026. Small non-commercial groups with one aircraft can use flyWilco free. See our pricing for current rates.
Going by what Cavok publishes, the headline differences are live double-booking detection, last-flown currency on every approval, pilot records with medical and rating expiry reminders, encrypted aircraft and club documents, multi-day trips, a logbook that totals hours automatically, membership tiers that resolve pricing for you, and a genuinely free plan.
Yes, it is built UK-GA-first: UK aerodromes, METAR/TAF, civil twilight and GBP/VAT billing, with European and US weather on the map too.
Start free, import your members and bookings, and see the difference on your own schedule. No card required.